Massachusetts Agencies

Paralegal Page

Articles from The Massachusetts Focus

Newsletter of Stewart Title Guaranty Company, Massachusetts Offices
Summer 2004, Volume 3, Number 3

Paralegal Page: Overview of Stewart Title's Massachusetts Website,
by Pamela Butler O'Brien, Underwriting Counsel

As most of you are aware, the Massachusetts offices of Stewart Title have created a website for our Massachusetts agents. Available on the website are many tools and aids to make it easier for you to find the information you need and to communicate with us. As this newsletter is devoted primarily to electronic conveyancing, we thought it would be an opportune time to point out some of the tools available on the website.

The website is located at From this site you can order forms and jackets or download endorsements, forms, and affidavits. From the main page of the website, click on "Agent Support." The first tab on Agent Support is "Supplies Order Form." Here you will find an easy-to-fill-out form to request forms. Simply fill out the order form and click the submission form at the bottom. Your request will be sent directly to our new agent support person, Arlan Montalbine. She will fill your order and ship it to you.

If, however, you are looking for a quick copy and do not need to place an entire order, you may find what you need in either the "Forms and Affidavits" or "Endorsements" tabs. "Forms and Affidavits" contains some forms you may require, but don't need a full supply of, such as schedules for commercial properties. In addition, there is a large selection of affidavits ranging from title insurance related affidavits like the Comprehensive (into which the Survey Affidavit has merged) and Mechanics Liens Affidavit. There are also affidavits for commonly occurring situations such as tax affidavits, trustee's certificates, and discharge by affidavit forms. All of the forms, affidavits and endorsements in these two tabs may be downloaded or printed.

One commonly used form rated its own tab - Overlimits Authorization. As this form requires a signature, print out this form, sign it, and fax it to the legal department at 617-737-8247. One of the underwriters will review the form, and, as in the past, if they have no questions, countersign it and fax it back.

Another tab especially useful to paralegals is the Back Title and ICL tab. Similar to the form in "Agent Support" used to order supplies, you can access a form to request either a back title or ICL. You may order online by filling out the form and submitting your request, or by printing it out and faxing it to 617-737-8241.

Saving the best for the last - Online Resources. Under "Research Links" there are several very useful links to assist in two common, yet often frustrating tasks. Several of these sites provide information to assist in tracking down closed or renamed lending institutions. To assist in your obligations under the Patriot Act, the Fraud and Foreign National link will link you to another Stewart Title website where you can check to determine whether or not your buyer or seller is on the Specially Designated Foreign National List. In addition, if you are dealing with a lender with whom you are unfamiliar, you can check to see if there are any lender alerts. The other tab is "Organizations." From here you can link to the BBO, REBA, and Lawyer's Weekly. All of these websites contain information that will undoubtedly be useful to you from time to time.