Recording Management Resources (RMR)
Specialized recording expertise. Scalable support. Confidence in every transaction.
RMR gives title and escrow professionals leverage when navigating the complexities of recording. Your agency gets the capacity to expand with:
Learn how specialized recording expertise can help your team create capacity, maintain consistency and stay focused on serving customers.
How RMR Operates
RMR streamlines the recording lifecycle end to end.
Your agency offloads administrative burden while maintaining visibility, adapting to changing transaction volumes, and gaining consistent execution across jurisdictions nationwide.
Document Review & Preparation
Every order begins with a review of the recording package to verify completeness, recordability, and compliance with applicable recording requirements. Potential issues are identified early, keeping transactions moving forward.
Recording Management
Our team manages the recording process from submission through final confirmation. We coordinate directly with recording jurisdictions, vendors, and service providers as needed.
Supporting e-recording where available, paper or courier where it isn't – whichever is fastest. We monitor progress, resolve exceptions and provide ongoing oversight until recording is complete.
Rejection Resolution
If a document is pulled, we diagnose the reason, coordinate corrections and resubmit. This helps minimize delays while reducing the administrative burden on your team.
Reporting & Delivery
We track each instrument to recorded status and capture the recording date, book/page or instrument number and the stamped image.
Then we deliver recorded documents and confirmation to your lenders and buyers on their timelines and through their portals. Recording gates final policy issuance and closes the gap.
Administrative Support
RMR also manages vendor coordination, billing reconciliation and post-closing support activities, helping simplify administration.
We handle vendor coordination, fee reconciliation and post-closing support so your team can remain focused on serving customers.Learn more about scaling with RMR. Speak with an expert about business solutions.
Learn more about scaling with RMR. Speak with an expert about business solutions.
Professional Real Estate Tax Services (PRETS)
Reduce risk and delays with streamlined ordering, tracking and delivery of property tax data. PRETS is designed to help Stewart partners and independent agents run operations with less friction.
FinCEN Reporting Services (FRS)
Stay up to date with simplified financial compliance reporting. FRS oversees data collection, compiles and files reports, tracks them in real-time and securely retains records for the required timeframe.
(Coming Soon!) HOA and Municipal Lien Services
Avoid surprises that come from HOA and municipal liens. Stewart Ancillary Services conducts in-depth searches revealing unrecorded liens that can hold up a transaction.
FAQs about Recording Management Resources
Yes. RMR records nationwide across e-recording, paper, and courier channels. Where a county records electronically, we submit through the approved vendor. Where it still requires paper or in-person filing, we handle print, fees and courier. You get one partner for both with no coverage gaps.
You keep the closing, the executed package, your underwriting and policy decisions and your client relationships. We take the package from execution forward: proofing, formatting, fee and transfer-tax calculation, submission, rejection resolution, tracking and delivery.
RMR is designed to give you transparency and increased capacity. You get status visibility on every instrument from submission to recorded, so you never wonder where a file stands. RMR replaces parts that may already fail quietly in-house, like a rejection nobody caught or a cutoff nobody tracked, with a monitored process you can see.
Service levels depend on the instrument, the channel and the county's own process. We track county recording cutoffs, so a late-day file doesn't miss the window and pick up an extra day of gap.
We do. When a document is pulled, we diagnose the reason, coordinate the correction and resubmit, often the same day for e-recorded instruments. Chasing the fix, re-cutting fees and managing the resubmission stays on our side.
Recording fees and taxes from the county are pass-through costs billed to the customer. RMR's fee is for the service itself: proofing, submission, rejection handling, tracking and delivery. You're converting a fixed staffing cost into a marginal cost that moves with volume, not adding a markup on the county's fees.
No. Many operations hand RMR the counties where vendor sprawl and rejection volume cost them the most and keep a handful of local, high-touch counties in-house. RMR is built to cover the jurisdictions that are hard for staff and easy to get wrong, not to take away a recorder relationship that's working for you.
County-quirk knowledge is exactly what you stop depending on one person for. In-house, it usually lives in a single head, and quality drops the moment that person is out or leaves.
Contact a Stewart representative to start the discovery process and discuss your business needs.